For Our Facility Partners

Facility Resources

Every form you need, in one place. Download, fill, and submit — most take under 5 minutes.

These are the documents we use with every facility partner. If you're new to working with us, start with the Facility Partnership Form and the Photo / Video Permission Form. Everything else is ordered by when you'll need it.

1. Facility Partnership Form

Start here. Tells us your facility type, resident count, and main contact.

PDF Online Form

2. Event Request Form

Request a specific activity, date range, or themed event for your residents.

PDF

3. Photo / Video Permission Form

Per-resident photo & video consent. Required before our visit.

PDF

4. Food & Dietary Restriction Form

Allergies, diabetic, puree, NPO, religious restrictions — per resident or unit.

PDF Secure Online

5. Resident Participation Preference Form

Who wants in, who prefers to watch, who shouldn't be approached during the activity.

PDF

6. Volunteer Agreement

Required for any volunteer entering the facility with our team.

PDF

7. Liability Waiver

Standard waiver covering our team and volunteers during the visit.

PDF

8. Confidentiality Acknowledgment

HIPAA-aligned confidentiality sign-off for our team regarding residents.

PDF

9. Facility Contact Sheet

Your front desk, activity director, dietary lead, and after-hours contact in one page.

PDF

10. Post-Event Feedback Form

Tell us how it went. Honest feedback shapes our next visit.

PDF
Private & Secure

Secure Pre-Visit Intake

Before we arrive, send us the information we need to keep every resident safe. This form is private — submissions go directly to our team, never displayed on the site.

  • Food allergies, diabetic, puree / thickened liquids, NPO
  • Choking risk & religious food restrictions
  • Photo / video permission (yes / no per resident)
  • Participation limits & mobility notes
  • Behavioral triggers & staff cautions

Submit Resident Info

Takes about 5 minutes. You can submit per-event or keep a standing file with us.

  Open Secure Form

Prefer phone? Call (682) 704-6951.

Facility FAQ

Quick answers to what activity directors ask us most.

Do you bring supplies and equipment?
Yes. We arrive with every supply we need — sound system, cards, daubers, crafts, prizes. Your staff never has to shop or prep for our visit.
Do you provide food or snacks?
Sometimes, depending on the event and your facility's policy. When we do, we cross-check against the dietary restriction form before bringing anything in.
How far in advance should we book?
Ideally 2–4 weeks out. We can sometimes fit shorter-notice visits depending on our calendar.
Can family members and volunteers attend?
Yes, with facility approval. Volunteers must sign our Volunteer Agreement and Confidentiality Acknowledgment beforehand.
How are photos handled?
We only photograph residents with facility-confirmed consent. If a resident's photo permission is unknown or denied, we do not photograph them — no exceptions.
Private & Secure

Secure Pre-Visit Intake

Submit resident safety info before our visit. Only our lead team reads this — it is never displayed on the site.

Food restrictions (check all that apply)

Stored privately on our server. Only our lead team can read it.